Thursday, July 31, 2014

23 UHeart Organizing: How To Feel A Little More Unplugged Without Pulling The Plug

As much as I try to fight it at times, smart phones are a 2014 way of life.  They keep us connected in more ways than one, and offer us a lot of really great applications to simplify our lives.  Ashley from 7th House on the Left, is stopping by today to share how she takes advantage of that sweet little device of hers to ensure she is making the most out of the time she has with her phone, as well as the time she has when she takes a phone break. 



In this day and age of habituated technology usage, our cell phones have become more like appendages than simple communication devices.  I’m sure you’ve seen the ever-so-popular articles floating around about the importance of “unplugging” and enjoying the real everyday. It’s a bit of a hot topic lately, and while some may see it as a passing fad, I think it’s a concept worth trying out.


My husband and I both have very “tech-centeric” jobs (he’s a web developer and I’m a graphic designer / brand consultant), so we frequently (if not always) feel tethered to our phones, tablets and laptops.  In an effort to step away from the devices, we schedule “Official Unplug Days” on our calendars.  It may seem a bit extreme to literally schedule them, but for us, it’s helpful to put them on the calendar because we like to be sure to catch up on everything digital the day before.  I’ve grown to LOVE and look forward to these days.  Not only does it help me truly relax, but since my job is in a creative field, it also helps me keep the creative juices flowing by giving my brain a little rest and some much-needed breathing room.

Despite “Official Unplug Days”, it’s 2014, and there’s no way to get around using our phones.  Even though some days, I want to throw mine into a lake (we’ve all been there), our smartphones should make our lives easier, not more stressed.  Since we can’t travel back to the 1950’s (but oh how I’d love to live in the days of I Love Lucy and telegrams), there are a few things we can do to help organize and simplify our attention-sucking devices.  Here are three of my favorite tips and tricks…


01 / Have a heart-to-heart with your phone.  About a month ago, in an effort to simplify my “tech days", I recently went through my cell phone and completely decluttered.  I got rid of any apps I hadn’t used in the last 3 months and/or didn’t have a viable use for.  Yes, I finally got rid of Angry Birds (much to Greg’s disappointment).  Once I cut through the clutter, my phone was immediately more organized.  Seriously, it felt physically lighter - even though I know that isn’t really possible, haha.  (In a minute, I’ll talk about my top three apps that keep me organized and made the cut.)

02 / Group similar apps together by categories.  On my iPhone, I use the built-in grouping feature and categorize my apps into folders.  (You can do the same on Android phones)  I put all of my news apps in one folder, coupon/shopping apps in another, restaurant/dining apps in another, photo editing apps in another and so on.  By taking a few minutes to do this, I took my 5 pages of apps and condensed it down to two - including the home page.  To organize things a bit more, I keep my most used apps on the home page and use the second page just for my categorized folders.

03 / Categorize your contacts.  Updating and organizing the contacts in your cell phone can make a day out running errands go so much smoother.  To start off, go through your phone and delete the contacts you don’t need/want anymore.  This is basically the phone’s equivalent to throwing away gum wrappers in your purse.  Then, organize the contacts.  I group numbers for take-out places, medical-related offices/people, shops, florists, and such together in their respective categories.  So, for florists, I add “Florist | ” before the name of the florist. That way, when flipping through my phone, the contact would read “Florist | Strange’s (West Broad)” and all of the florist-related numbers would be grouped together.  If there are multiple locations (like our favorite florist above), I add the location after the name in parentheses.  This is something I’ve been doing for a long time (an idea I actually picked up from my 72-year-old-iPhone-loving Aunt Jerrie) and I love the handiness of it.

Now, for the icing on the cake… apps! As I mentioned earlier, I’m a huge advocate for not boggling down your phone with a ton of useless apps that just clutter it (and your mind!) up.  Here are three apps I think are worth holding on to…



01 / Swipes.  I’ve been through my fair share of task apps.  (In reality, I think I’ve gone through 12 or so in the past few years) I always end up using them for a few days then forgetting I have them or getting frustrated with the design.  That’s definitely not the case with this app.  It’s very well designed (which makes the graphic designer in me very happy), uncomplicated and - best of all - it’s fun.  Basically, it keeps your daily to-dos on a timeline and allows you to easily prioritize each task.  If something comes up and you have to switch your priorities around, you can “snooze” the rest for a later time.  Under each task, you can be as simple or as detailed as you want because you have the option to add elements like notes, contact info, reminders, and categories.  Yet another perk, if you’re an Evernote user, this app will sync to your Evernote account, allowing you to have pretty much everything in one list.  One of my favorite features of the app is the screen that pops up after all of your tasks are done for the day - which comes complete with a quote/saying about productivity and an option to share it on Twitter or Facebook.  If you’re on the hunt for a really good all around app to keep your days organized, be sure to give this one a spin. *Swipes is available for iPhone and iPad, as a web app, and it’s currently in beta testing for Android. Oh, and it’s free!




02 / Tick.  This app is a lot more powerful than how I use it, but I still easily consider it to be one of my top favorite apps to keep me organized.  Tick has the capability to keep track of lists, project/task due dates and reminders, and it even syncs to iCloud to keep track of the reminders that you dictate to Siri.  I use this app to keep track of my long-term lists (Christmas gift lists, article ideas, future dog names [yes, I have a list for that!], beauty products I want to try, etc).  Up until I found this app, I’ve been keeping my long-term lists in the standard Notes app.  It worked out okay, but it just wasn’t as versatile or fun to use as Tick is. (Here’s a little video to see it in action)  I also love that you can customize the colors and icons for each list.  All in all, it is what you make it.  So, if you’re looking for a super-simple yet customizable list-keeping app, this is your guy.  *Right now, Tick only available for iPhone. You can find it in the App Store for only $1.99!



03 / Dropbox.  This app definitely falls in the “simplify” category.  I use it at least a few times a week and it has proven to be a lifesaver.  Basically, Dropbox ensures that files you’re working on or important documents you need to keep track of will be easily accessed on another computer or mobile device.  I’ve been using Dropbox on my computer for years, but it wasn’t until recently that I downloaded the app.  Cue: “A Whole New World” from Aladdin.  Whenever you add a file to your Dropbox, it’s instantaneously pushed to all of your computers and devices.  That way, you have hassle-free access to all of your important files, photos, videos pretty much everywhere you go.  If you’re one of those people who finds yourself running out of space on your phone for photos, you can easily transfer your photos over to Dropbox to free up space on your phone while keeping all of your photos.  *The Dropbox app is available on iPhone, iPad, and Android. You can sign up for a free account, which gives your 2BG of storage space.

If you have any favorite organizing apps to add to the list, be sure to share them in the comments!


"I'm Ashley from 7th House on the Left - a blog where my husband, Greg, and I talk about renovating, decorating and living in our first house here in Hanover, Virginia. I’ve been an interior design enthusiast and a long-time fan of all things organizing. Yep, I was the kid with the perfectly arranged Disney stuffed animals, alphabetized coloring books and the categorized and color-coded sticker book. When I'm not busy writing or doing projects around the house, I love classic TV shows (particularly I Love Lucy) and curling up with Greg, Bentley (our 9-pound Pomeranian), a blanket and a good black and white classic movie – I’m a complete sucker for Audrey Hepburn, Doris Day, Katharine Hepburn and Cary Grant films. I'm thrilled and honored to be a part of the IHeart Organizing team and excited to get to work!"

23 comments:

  1. We do need to unplug more and more. Thanks!

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  2. Great tips Ashley. I do the same things...yes, buy buy Angry Birds! Thanks for the heads up regarding the Apps you find useful.

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  3. This post was so timely. I have had the same thoughts percolating in my brain for a week or more. I want our technology to support me, not overtake my life as it has done. As a family we have already instigated 'screen free Sunday' a couple of months ago and I, too, absolutely look forward to that day. I LOVE it. I am going to add a couple more days to the week just for myself. I get so much more done when I let myself feel a bit bored.

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  4. Great tips! I had my apps organized, but hadn't deleted unused stuff in a few months, so I knocked that out just now. I LOVE Dropbox. I use it for work and it was a great way for my husband and I to share files when we were planning our wedding.

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  5. Thank you for the lovely post, it was very informative! You have convinced me to get swipe, it sounds like a wonderful app.

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  6. Android users can get a similar experience to Tick by using Google Keep - and you can update from PC and tablet as well as your phone.

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  7. Great suggestions! I hadnt thought of grouping contacts under categories, but it's brilliant! I'll be checking out your app suggestions, too. They are all new to me.

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  8. Dropbox = one of my favorite things ever. I'm a teacher and use it for all my school files. I now have a mini filing cabinet in my classroom as opposed to 3-4 big ones! I just got my engineer husband hooked on it too. Can't wait to try Swipes!

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  9. How do we get that gold dot background!?

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    1. Since Jen didn't respond I searched for the background online. I found the gold dot background as a download at designlovefest.com. Go to their website and in their search box enter "gold dots iphone" and it will take you right to that entry. This site has a lot of fun wallpaper. I have nothing to do with the site, just thought it had some great stuff.

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  10. I love Evernote on my iphone. You mention that Swipes syncs with Evernote but I find Evernote invaluable.

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  11. Anyone use an app to upload recipes from Pinterest/blogs and then formulate a shopping list? I need something like this because making my own takes too much time!!! This one would be HUGE in my world...
    PS I have heard that Ziplist can be used for this but it has gotten really bad reviews...

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  12. I loved this post--this very concept has been on my mind. Could you tell me what calendar is pictured in this post? Do you calendar using paper or your phone?

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  13. First, I love your blog.
    Then I agree with you, Dropbox is the best thing ever. I have it on my computer, iPad, and android phone to pass files and picture from one device to the other, I don't have to worry about where is what anymore.

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  14. this is so bad but when i'm away from my phone i feel like anxiety. i hate that!! i think so many people are like that these days, and we're forced to answer so quickly to everyone that it can be seriously draining. i need to start taking some breaks from my phone/computer/electronics. (love these tips for when i can't though!)

    Julianne
    http://reallifesurreallife.blogspot.com

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  15. The tick app sounds interesting. I have been unplugging on the weekends and I love it.

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  16. Dropbox can also be used to automatically back up your phone's photos. I have Android, but I'm sure the same principle can apply to iDevices. On your computer, make sure to periodically open Dropbox so it can sync up and go fetch the photos from your phone!

    But Dropbox's backup has been as good as gold for me and also makes it easy to upload photos from my phone to my computer without digging around for cables or transferring to a microSD card, then finding an SD adapter and going from there (my computer *says* it has Bluetooth, but it doesn't; it's from 2010).

    Now if only I could get a little boost on my Dropbox's storage limit to accommodate all those pics. ;)

    Also wow I LOVE the way Tick looks based on that photo alone!!

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  17. Ahhhh! I was supposed to be working from home, but instead I have cleared out my contacts and "upgraded" from ziplist to swipe. I wonder how productive I will manage to be for the rest of the day!

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  18. Cozi is a great app that I have used continuously for over 6 months. Like Ashley, some of these organizing apps for me can be more trouble than they are worth and only last on my phone about a week before they are deleted. COZI has a calendar part, a shopping list, a to-do list and a journal. You can set up each member of the family so that they get e-mail or text reminders about events, and you can set a family password so that everyone can add a new calendar item. The grocery list, because it is under a family password, can be accessed by everyone on their individual phones. You don't need to make the "what do we need at the store?" call. Just open the app and see what's on the list. The journal allows me to add photos, or just "family blog" about what is happening each week. I don't have to go back and try to remember come Christmas card time when the newsletter needs to be written. I give it a 4.5 out of 5.0!

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  19. This is so true I just wrote a blog about this myself! Organizing time to disconnect is a much needed balance, but definitely tough! Love the whole look and feel of your blog. Great inspiration for a new blogger like myself.

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  20. I loved this post! I just got back from vacation, and unplugged for (almost) the entire week and loved it so much.I am not looking for ways to make my tech use more efficient so that it isn't such a time suck! PINNING!!!

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  21. Love this post. Notice that you have not been posting for awhile. Keep posting- always helpful.

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  22. For the person that asked about meal planning ....Plan To Eat!

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